Re: HMRC fuel rates and company expenses : Mon Sep 24, 2012 2:38 pm  

AJW wrote:

I currently have a company car and get my fuel reimbursed through expenses at the HMRC rate (15p a mile)

Our company uses Global Expense system which calculates the distances I cover based on post codes.

When I submitted my mileage this month the system told me I needed to supply more fuel receipts as I was claiming back more than I should but I had no more fuel receipts to submit.

The crux of this is clearly that my car is using less than 15p of fuel per mile, but how do I stand from a expenses vs benefits standing as over the year as I will undoubtably claim back more than I have spent?

Here's a worked example:

Last week I travelled approx 650 miles and spent £85 on fuel. The system calculates I should get back £97.50 and therefore tells me I need another receipt which I don't have.

Is the £12.50 I've gained technically a benefit even though it's based on HMRC's figures and the system will not allow me to claim anything but that rate?

I've asked various finance and fleet people but can't get a sensible answer beyond "we use HMRC figures"

Any ideas?

I have had the opposite problem, I am on 12p per mile for a 1600 diesel and last month I used £420 ish in fuel to do company business, but the rate calculated it at only £389. My company will not budge on the 12p rate and told us to take it up with the HMRC. I can only assume that if I am allowed to lose money, you should be able to gain money.

Ironically, my manager has the 2000cc version of my car and gets 15p, but he consumes less per mile than me (and I don't hammer it, I usually cruise at about 60mph to keep my contributions to the company coffers to a minimum.)

Re: HMRC fuel rates and company expenses : Mon Sep 24, 2012 3:06 pm  

HMRC's rate for a diesel up to 2ltr is 13.73p ex VAT as we pay HMRC rates so someone is at it.

Re: HMRC fuel rates and company expenses : Mon Sep 24, 2012 3:23 pm  

Saddened! wrote:

Just get a fuel receipt from someone else. I used to have a similar problem and just got friends and relatives to give me their receipts. As you say the receipts are only there as a technicality to cover the VAT, just do that, there is nothing on a receipt to tie it to a vehicle.

So you advise of fraud, in writing!

Re: HMRC fuel rates and company expenses : Mon Sep 24, 2012 3:43 pm  

Dally wrote:

So you advise of fraud, in writing!

It's not even close to fraud FFS.

Re: HMRC fuel rates and company expenses : Mon Sep 24, 2012 3:50 pm  

Big Graeme wrote:

HMRC's rate for a diesel up to 2ltr is 13.73p ex VAT as we pay HMRC rates so someone is at it.

The HMRC rate diesels at up to 1600cc (12p), 1601 to 2000cc (15p) and over 2000cc (19p)

There used to be a 1401 to 1600cc, but this was abolished last year.

looking at my expenses for the last 12 months in June 2011 a 1600cc diesel got 15p per mile, but today gets only 12p while the cost of diesel has gone up (my average for June 2012 was £1.36 and this month is £1.43). The HMRC are using us to keep company costs down.

Re: HMRC fuel rates and company expenses : Mon Sep 24, 2012 3:55 pm  

rover49 wrote:

The HMRC rate diesels at up to 1600cc (12p), 1601 to 2000cc (15p) and over 2000cc (19p)

There used to be a 1401 to 1600cc, but this was abolished last year.

looking at my expenses for the last 12 months in June 2011 a 1600cc diesel got 15p per mile, but today gets only 12p while the cost of diesel has gone up (my average for June 2012 was £1.36 and this month is £1.43). The HMRC are using us to keep company costs down.

Where are these figures from?
You can not be expected to subsidise your companies travel expenses.

Re: HMRC fuel rates and company expenses : Mon Sep 24, 2012 4:14 pm  

Big Graeme wrote: Where are these figures from? You can not be expected to subsidise your companies travel expenses. Latest figures

Big Graeme wrote: Where are these figures from? You can not be expected to subsidise your companies travel expenses. Latest figures

Re: HMRC fuel rates and company expenses : Mon Sep 24, 2012 4:18 pm  

Big Graeme wrote:

It's not even close to fraud FFS.

Producing false supporting documents?

Re: HMRC fuel rates and company expenses : Mon Sep 24, 2012 4:21 pm  

rover49 wrote:

I have had the opposite problem, I am on 12p per mile for a 1600 diesel and last month I used £420 ish in fuel to do company business, but the rate calculated it at only £389. My company will not budge on the 12p rate and told us to take it up with the HMRC. I can only assume that if I am allowed to lose money, you should be able to gain money.

Ironically, my manager has the 2000cc version of my car and gets 15p, but he consumes less per mile than me (and I don't hammer it, I usually cruise at about 60mph to keep my contributions to the company coffers to a minimum.)

Sounds like the problem is that you're getting around 50 to the gallon whereas the rates are based on 60 for that size engine.

Re: HMRC fuel rates and company expenses : Mon Sep 24, 2012 4:49 pm  

Big Graeme wrote:

Where are these figures from?
You can not be expected to subsidise your companies travel expenses.

Published HMRC rates which my employer puts into the online expenses form.

The 'swings and roundabouts' rule applies apparently.